Guide to Visas for Expats in Japan: Application and Renewal Process
Japan offers various visa options for expats, including work, student, and dependent visas. Most expats enter on a work visa, sponsored by their employer, and visas typically need to be renewed every 1-3 years. It's crucial to apply for the correct visa type before arriving to ensure compliance with Japanese immigration laws, but whether you are moving to Japan for work, retirement, or simply for a change of scenery, understanding the visa requirements will help ensure a smooth transition to your new home in Japan.
This guide will lead you through the visa application process, as well as the various types of visas and how to renew them.
Visa Application Process
Applying for a visa in Japan involves several steps, each requiring careful attention to detail to ensure a successful outcome. Here’s a step-by-step breakdown of the process:
Determine the Right Visa Type: The first step in applying for a Japanese visa is to determine which type of visa suits your purpose - or if you even need one. Japan offers a number of different long-term visas you can apply for including work, digital nomad, and marriage visas. However, citizens from a number of countries, including the US and UK, can visit for up to 90 days visa-free. Each category has different requirements and allows for different activities and durations of stay in Japan, and identifying the correct visa type is a crucial step.
Gather The Required Documents: Once you have identified the appropriate visa type, you need to gather the necessary documents. Commonly required documents include: a passport with at least six months validity, passport-sized photographs, completed application form, proof of accommodation, proof of financial means or employment offer, and any additional documents specific to the visa type. For any long-term visas, a Certificate of Eligibility from the Japanese Ministry of Justice is required. The person required to file for it depends on which type of visa you apply for, but it will be someone else on your behalf.
Schedule an Appointment: Book an appointment at the nearest Japanese consulate or embassy. This can usually be done online through the embassy/consulate website wherever you are a resident. It is advisable to do this well in advance, as appointment slots are not always readily available, especially during peak seasons.
Attend the Visa Meeting: Go to the consulate for your visa appointment. Bring all required documents in hard-copy and be prepared to answer questions about your travel plans. If required, provide biometric data such as fingerprints and photographs at the consulate.
Pay the Visa Fee: Fees vary depending on the type of visa and your nationality, and you may not have to pay any fee. However, you will typically pay any visa fees at your visa appointment before you leave.
Visa Issuance: After your interview, your application will undergo processing. The processing time can vary, but it typically takes at least 5 working days. During this period, the consulate may contact you for additional information or documents. Once your visa is approved, you will be notified to collect it from the consulate. Make sure to verify all the details on any paperwork before leaving the consulate.
Proper preparation and understanding of the requirements will significantly increase your chances of a successful visa application.
Different Types of Visas in Japan
Work Visa
The most common option is a work visa, sponsored by a Japanese employer, with categories like Engineer, Specialist in Humanities, or Instructor. These visas typically allow stays from 1 to 5 years and can be renewed. Your employer must apply for a Certificate of Eligibility to support your visa application.
Digital Nomad Visa
With the rise in working remotely, digital nomad visas are now available for remote workers from visa-exempt countries earning at least JPY 10 million (approx. $69,000 pre-tax) a year. They last for up to 6 months.
Student Visa
Available for anyone studying at a Japanese educational institution. Your application requires details of your course, and your institution must apply for a Certificate of Eligibility to support your visa application. Visa holders may work up to only 28 hours per week.
Find out more about health insurance for overseas students.
Highly Skilled Professional Visa
The points-based Highly Skilled Professional Visa offers more benefits and a longer stay than a regular work visa. It is issued for advanced academic research activities; advanced specialized or technical activities; or advanced business management activities. Successful visa holders have at least 70 points based on their academic background, professional career, annual salary, and age. The organization that hires you must apply for a Certificate of Eligibility to support your visa application.
Working Holiday Visa
Young people between 18 and 30 from eligible countries can apply for a one-time Working Holiday Visa valid for up to one year. Visa holders must primarily be there for vacation and recreation, although may work in any profession that does not affect Japanese “public morals” (such as bars or nightclubs).
Marriage Visas
These visas allow foreigners to join family members in Japan. This may be foreign spouses of Japanese citizens or dependent children of long-term visa holders who intend to join them long-term. Your spouse/parent must apply for a Certificate of Eligibility to support your visa application.
Permanent Residency
Applicants for this visa are required to have lived in Japan for a sufficient period of time. However, successful applicants are not ever required to renew or extend this visa thanks to its indefinite validity.
Japan’s Visa Renewal Process
Application Timing: Apply for renewal at least 3 months before your current visa expires. Overstaying can lead to ineligibility for future visas. Most visas can be renewed, but this depends on the visa you have.
You can submit the visa extension application yourself, or have a sponsor do this on your behalf. This can be a legal representative/lawyer, or a sponsor connected to your visa type.
Gather Updated Documents: Expats typically need to provide their passport, residence card, passport photo, and proof of finances.
Submit Renewal Application: Fill out the renewal application form accurately (available from the Japanese Immigration Services Agency website) and ensure all information is correct. Also gather documents related to your purpose of travel.
Attend the Appointment: Submit your appointment at your local immigration agency office. They may ask you additional questions or to reconfirm biometric data. Your current visa is automatically extended for 2 months once your application is submitted.
Renewal Fees: The fee for a Japan Visa Extension is JPN 4,000, which you must pay as revenue stamps.
Receive the Renewed Visa: The processing time for visa renewals can vary, but typically takes a between two weeks and a month. Ensure all details on any new paperwork/cards are correct before leaving.
Tips for a Smooth Visa Renewal Process in Japan
Start Early: Begin the visa application or renewal process well in advance. It’s advisable to start gathering documents and scheduling appointments at least two to three months before your planned travel or visa expiration date. This allows ample time to address any unexpected issues or delays.
Stay Informed: Visa regulations and requirements can change. Check the Japanese Foreign Affairs website or contact the local immigration office for any updates or changes in the renewal process.
Accurate and Complete Applications: Ensure all information in your application is accurate and complete to avoid delays or denials.
Prepare for Interviews: If an interview is required, be honest, clear, and concise in your answers.
Keep Records: Maintain copies of all documents submitted and received during the visa process. This ensures you have a backup in case any issues arise.
Seek Professional Advice: Consider hiring a legal or immigration consultant if you find the process complex. Professionals can provide valuable guidance and help avoid common pitfalls.
Obtaining a visa for Japan requires careful planning, adherence to specific requirements, and a clear understanding of the various visa types available.
Whether you moving to Japan permanently or traveling for tourism, business, or study, it is essential to gather all necessary documents, complete the appropriate application forms, and follow the outlined procedures to ensure a successful application.
Starting the process well in advance of your intended travel date and staying informed about any updates or changes in visa regulations can significantly streamline your experience. Additionally, understanding the renewal process for maintaining your visa status is crucial for those planning longer stays.
